Office Coordinator

Location: New York, NY

Department: NSTO

Type: Part Time

Min. Experience: Entry Level

We are currently seeking a part-time Office Coordinator who will run and manage all the administrative aspects of our office. The ideal candidate will be detail-oriented, resourceful, and able to manage multiple projects simultaneously; all while maintaining a professional, confidential, and positive attitude.

Responsibilities:

  • Take full ownership of the day-to-day operations of our office
  • Make transportation arrangements; book flights, hotels, and rental cars, as necessary
  • Maintain office supplies and inventory; anticipate needs and evaluate new office products and ways of doing things that increase efficiency within the work environment
  • Initiate, plan and coordinate various projects and events
  • Welcome guests by greeting them in-person or on the telephone; provide support during meetings
  • Foster a positive, engaged, and inclusive office culture
  • Maintain executive's appointment schedule by planning and scheduling meetings, conferences, and travel
  • Produce correspondences and communications, as needed
  • Enhance communications between executives and internal team members
  • Maintain executive confidence and protect operations by keeping information confidential
  • Other projects as needed

Minimum Qualifications:

  • Bachelor’s Degree
  • 0-1+ years’ experience working in an Administrative capacity
  • Excellent communication skills; both written and verbal
  • A Multi-tasker who can balance quality with efficiency in a Company that is growing
  • A detail-oriented, organized, and self-starting individual
  • Someone who works well under pressure; able to use discretionary judgment and make solid decisions
  • Tech Savvy skills with the passion to improve processes
  • Proficient with Mac and PC operating systems, as well as MS Office
  • Strong administrative skills to include typing speed and accuracy

Preferred Qualifications:

  • Office Coordinator or project coordination experience
  • Interest in the Apparel and Fashion industry
  • Experience supporting high-level executives a plus

Us: 

NSTO is the parent company of Totokaelo and Need Supply Co. We are a commerce and content platform with over 30 years of combined experience. We build fashion and lifestyle destinations known for their directional approach to clothing, accessories, art, and objects. 

Totokaelo aims to deliver the most essential and creative elements of the ideal contemporary life. Need Supply Co. is a brand that embodies an effortless sense of style combined with a deep awareness of contemporary culture — without taking itself too seriously. 

Our Principles: 

Responsibility, Integrity, Creativity, Simplicity, Entrepreneurial Spirit, Impact, Passion, Grit, Excellence, Communication 

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